A DRAFT of the revised policy on “Keys and Building Access Cards” is available in the Policy Library for public review and comment. The purpose of this policy is to clarify the issuance and accountability of all keys and access cards which control access to university buildings and their contents. Please submit your comments regarding this draft policy by September 16 to (or use the Feedback button above).
A DRAFT of the new policy, “Protection of Children in the Workplace,” is available in the Policy Library for public review and comment. The purpose of this policy is to establish criteria that welcome children to the university, minimize the risk of injury to children, and promote an environment conducive to accomplishment of the university’s mission. Please submit your comments regarding this draft policy by September 18 to (or use the Feedback button above).
A DRAFT of the revised policy, “Dismissal, Reorganization or Financial Conditions – P&S,” is available in the Policy Library for public review and comment. In recent months, several P&S policies have been revised in conjunction with the new Performance Management Program. Please submit your comments regarding this draft policy by September 2 to (or use the Feedback button above).
A DRAFT of the new Dispute Resolution policy for P&S employees is available for public review and comment. The university is committed to giving the university community a variety of options--both informal and formal--to enable individuals to appropriately and efficiently resolve their disputes. Please submit your comments regarding this draft policy by June 12 to (or use the Feedback button above).
A draft revision of the SDR (including the Student Conduct Code) is available for review by the Government of the Student Body. Highlighting within the draft indicates the notable changes being proposed in order to 1) bring the SDR into agreement with the new policy on Sexual Misconduct, Sexual Assault, and Sexual Harassment Involving Students; 2) format the SDR for inclusion in the university’s online Policy Library; 3) better enumerate and order sections for clarity and easy reference; 4) update outdated references; and 5) clarify wording. Please submit your comments by February 25, 2009 to (or use the Feedback button above.
A draft Communication Technology policy is available for public review and comment. This new policy will outline university parameters for funding communication technology devices and services, such as cellular voice/text messaging services and/or cellular ISP data service associated with devices such as smart phones, PDAs and cell modems/port devices. Please submit your comments regarding this draft policy by March 13 to (or use the Feedback button above).
This policy interprets for ISU the Iowa Smokefree Air Act and Iowa Department of Public Health regulations that relate to the campus community. The policy applies to all university employees, students and visitors; and all university owned, leased or operated vehicles, buildings, property and grounds.
A draft Performance Management policy and program are available for public review and comment. The purpose of this policy is to endorse a system of performance management for P&S employees that supports and advances ISU's mission in a manner consistent with the strategic plan. Please submit your comments regarding the policy and program to (or use the Feedback button above) through November 3, 2008.
A draft revision of the Summary Dismissal policy is available for public review and comment. The P&S Summary Dismissal policy allows a supervisor to engage and implement involuntary termination proceedings when appropriate, while also assuring due process for the employee. Please submit your comments regarding the policy and program to (or use the Feedback button above) through November 3, 2008.
The new Contracting Authority policy clarifies that only those employees to whom authority has been delegated may enter into contracts or agreements on behalf of the university. The Contracting Authority policy, which applies to all contracts other than employment agreements, seeks not to change the existing practices for signing contracts, but to properly document them.
Iowa State University is subject to Iowa’s new law, the Smokefree Air Act, effective July 1, 2008. This law supersedes the university’s former Smoking Restrictions policy. A new Smoke-Free Campus policy is being developed.
The proposed policy and procedures on Employment Verification and Background Checks are available for public review and comment. In 2007, a university task force reviewed current practices at ISU and other colleges and universities. The result was a recommendation that ISU's decentralized practices regarding reference checks, credentials verification, and criminal background checks be standardized under a university-wide policy. A committee began work on a policy in January 2008 and has shared the policy with a variety of campus groups, including representatives of Faculty Senate, P&S Council, S&C Council and AFSCME. The committee now seeks input from the entire campus community. Submit comments through September 30, 2008.
The new Violence-Free Campus policy, as well as related procedures and resources, are intended to help prevent, deter, and respond to concerns regarding acts of violence.
Violence-Free Campus Policy DRAFT
2007-09-19
The university is seeking comment on the Violence-Free Campus policy draft and related procedures. This new policy, as well as related procedures and resources, are intended to help prevent, deter, and respond to concerns regarding acts of violence. Please submit comments regarding the Violence-Free Campus policy draft to University Counsel by October 11, 2007.
The new Student Organization Travel policy establishes the relationship between student organizations and the university for the purpose of reducing risks and providing protection for all student organization travel, especially travel using large passenger vans and vehicles towing trailers. The "Student Organization Travel Authorization" system to which the policy refers will be introduced in a few weeks. Call 515-294-7711 for more information.
Automated External Defibrillator (AED) Policy
2007-08-01
The new Automated External Defibrillator (AED) policy and related procedures set forth standards and responsibilities for the installation, modification, replacement, repair, inspection, maintenance, and non-medical response of AEDs on the ISU campus.
Student Organization Recognition
2007-06-26
A revised Student Organization Recognition policy (SORP), effective July 1, 2007, is now available in the Policy Library. Organizations must be recognized by the Student Activities Center to function within the university and to receive special privileges and benefits. The deadline for full compliance with the SORP is October 1, 2007.
Advance Commitment Funds
2007-06-13
Iowa law allows Regent universities to utilize non-tuition components of the general university funds first. The new Advance Commitment Funds policy adopts this approach for Iowa State University. [Policy was initially titled the "Strategic Tuition Reserve Funds" policy.]
The university is seeking comment on the Automated External Defibrillator (AED) policy draft. The goal of an AED program is to increase the rate of survival of people who have sudden cardiac arrests. The AED policy and related procedures will set forth the standards and responsibilities for the installation, modification, replacement, repair, inspection, maintenance, and non-medical response of AEDs on the ISU campus. Please submit comments regarding the AED policy draft to by June 22, 2007.
Public Records: Exemption for Security-Related Information
2007-05-14
Iowa law allows non-disclosure of security-related information under certain circumstances when disclosure may increase risks to persons and facilities. The new Public Records: Exemption for Security-Related Information policy is intended to increase the safety and security of persons and property on the campus.
IT Security Policy Revised
2007-05-01
The IT Security policy has been revised to enhance provisions regarding IT risk assessments. This revision has been made in response to a 2005 report from the Auditor of State recommending that the university conduct periodic risk assessments of critical financial applications.
Interim Delegation of Authority (Non-Employment)
2007-04-23
An interim Delegation of Authority (Non-Employment) policy has been adopted to assure that units customarily permitted to sign contracts have delegated authority to continue operations pending adoption of a new delegation policy. This policy does not apply to employment and personnel actions. A permanent policy and supporting guidance are being developed.
Proposed Changes to the IT Security Policy
2007-02-21
The university is seeking comments on proposed changes to the IT Security Policy. These changes are proposed in response to a 2005 report from the Auditor of State recommending that the university conduct periodic risk assessments of critical financial applications and revise the IT Security policy to address risk assessments. Please submit comments regarding this policy revision to by March 9, 2007.
Smoking Restrictions
2007-01-12
The Smoking Restrictions policy, a revision of the former Smoking policy, after extensive discussion and review, is effective January 12, 2007. Responsibility for compliance with the policy begins on the effective date. Several months will be required to reposition smoking receptacles, as needed, to be consistent with this policy. Smokers are responsible for proper disposal of smoking materials. (Ashtrays that have not yet been moved away from non-smoking areas may still be used for disposal.) In the meantime, the policy’s distance restrictions on smoking are in effect.
Smoking Policy Draft
2006-11-01
The University is seeking comment on proposed changes to the smoking policy. The draft smoking policy addresses not only building interiors, but also exterior areas on University property. The draft smoking policy will be posted for comment in the Policy Library for the entire month of November 2006. Please submit comments to by November 30, 2006. In addition, public forums will be held in the Memorial Union on November 14, 2006, from 12:00-1:00 p.mm in Cardinal Room and from 7:00-8:00 p.m. in the South Ball Room.
University E-mail Communications
2006-09-27
The new University E-mail Communications policy, effective October 1, 2006, outlines expectations regarding the use of email in formal university communications.
Policy Library Enhancements
2006-09-05
The Policy Library has a new look and organization. Policies are now listed by topic to make them easier to locate. Also, work is underway to transition all UPM and other university policies to the Policy Library. Check back often to see our progress as the Policy Library becomes more and more useful as your source for all official university policies. For more information, see About the Policy Library.
University E-mail Communications Policy DRAFT
2006-06-26
The Office of the CIO is seeking comment the new University E-mail Communications policy through August 31, 2006.
Discrimination and Harassment Policy
2006-05-01
As recommended in the Campus Climate Implementation Plan, previous discrimination and harassment policies have been consolidated into one simplified, comprehensive Discrimination and Harassment policy, effective May 1, 2006.
Student Disciplinary Regulations Hazing Policy
2006-04-04
The University is seeking comment on proposed changes to the Student Disciplinary Regulations Hazing policy. The revised policy more clearly proscribes behavior regarding initiation, affiliation, and continued membership within any campus or student organization.
Three IT Policies
2006-02-02
Three IT policies have been updated. They include the Computer Code of Ethics and Acceptable Use, IT Security Incident Reporting, and the IT Security policies.
Policy Processes
2006-01-23
Information About the Policy Library and processes for making Policy Changes & Additions have been updated and clarified.
Computer Code of Ethics and Acceptable Use
2005-12-16
The IT Policy Committee is seeking comment on proposed changes to the Computer Code of Ethics and Acceptable Use policy.
Social Security Number Protection Policy
2005-10-14
The Social Security Number Protection Policy is in effect as of October 14, 2005.
Code of Business and Fiduciary Conduct
2005-08-26
The Code of Business and Fiduciary Conduct has been adopted as a policy of the Board of Regents, State of Iowa. It is a formal statement of existing expectations regarding ethical behavior. The Policy Library includes the Code of Business and Fiduciary Conduct Supporting Policies.
Riot-Related Misconduct
2005-08-12
ISU and the Board of Regents, State of Iowa, have adopted changes to the Student Disciplinary Regulations and the Uniform Rules of Personal Conduct regarding riot-related misconduct. Read more about the changes to Student Disciplinary Regulations.
Student Disciplinary Regulations
2005-04-08
The University is seeking comment on proposed changes to Student Disciplinary Regulations. More information about the proposed changes is available in Draft Policies.
Riot-Related Misconduct
2005-03-24
The Board of Regents, State of Iowa, has a proposed rule regarding riot-related misconduct at the three Regents' Universities. More information about the proposed rule is available in Draft Policies.
Student Organization Recognition Policy
2005-02-01
The Student Organization Recognition Policy is available for review in Draft Policies. More information on the Student Organization Recognition Policy is available from the SAC website.
Personal Long Distance Telephone Calls
2004-09-01
Policy Change: Personal Long Distance Telephone Calls
Making personal, long-distance phone calls from your desk and reimbursing the university when the bill arrives no longer is permitted. The ISU policy change goes into effect immediately. You can view the revised Section 2.5(10) of the University Policy Manual (UPM).
Policy Library Procedure
2004-08-18
The Policy Library Procedure has been approved. The procedure outlines the process for policies included in the Policy Library.
Three Computing Policies
2004-06-15
Three new and updated computing policies are effective July 1. The IT Security Policy, Code of Computer Ethics and Acceptable Use Policy, and IT Security Incident Reporting Policy.
New Policy Library
2004-04-03
Announcing the ISU Policy Library!
OPG becomes University Policy Manual
2004-03-11
The Office Procedure Guide (OPG) is now titled the University Policy Manual.
A new policy and program have been adopted by ISU in compliance with the "Red Flags Rule" established by the Federal Trade Commission (FTC) to help prevent identity theft. The policy establishes responsibility for compliance, and the program includes procedures to identify, detect, and respond to red flags that may indicate possible identity theft.
If you have any policy-related news, send it to Policy News
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