Effective: July 1, 2008
Contact: Office of University Counsel
In order to assure compliance with law and with policies of the Board of Regents, State of Iowa, and to manage risks associated with binding commitments, contracts and agreements should be signed by persons who have the appropriate expertise, or who can assure that the appropriate review of such documents occurs.
The Board of Regents has delegated authority for most transactions to specific university officials, while retaining authority over a limited number of transactions. This policy is intended to assure that university commitments through contracts and agreements are properly executed. This policy is applicable to all contracts other than employment agreements. For hiring authority, see Resources (below).
The Board of Regents has retained authority over the following transactions as provided in the Regents Policy Manual (RPM) and Iowa Administrative Code (IAC):
Except as limited above, the Board of Regents has delegated authority for other transactions as provided in the Regents Policy Manual and Iowa Administrative Code §681-8 and §681-13.8 as follows:
Contracts requiring Board of Regents approval (see above) must be reviewed by the Senior Vice President for Business and Finance (or by University Counsel in the case of contracts for legal advice or representation) for presentation to the Board of Regents for approval.
When the Board of Regents has delegated authority to the university or to university officials, the official with authority may delegate some or all of the authority vested in that official, including authority to re-delegate, by a memorandum of delegation approved by the Office of University Counsel. In addition, delegation may occur by adoption of a university policy granting contracting authority.
Memoranda of delegation must be filed with the Office of University Counsel and the Assistant Vice President for Business Services. The Office of University Counsel is responsible for the retention of memoranda of delegation.
Approval to conduct activity as a fee-for-service unit with entities outside of the university constitutes a delegation of authority for the manager of the service center to enter into agreements for providing the approved services. For purposes of this policy, a "fee-for-service unit" is any unit that provides, for a fee, goods and/or services to individuals, businesses or other entities outside the university.